FOOD-ASSISTANCE PROCUREMENT

Food supply built
around the programme.

Review individual food components or complete pack assembly against a defined procurement, preparation and delivery brief.

Discuss a programme Supply routes

Component supply

Defined pack assembly

Programme-specific assessment

TWO PROCUREMENT SCOPES

Components or assembled packs.

Build the offer around the written programme specification, the recipients’ preparation conditions and the delivery requirement.

Supply route	What to specify	What is reviewed
Individual components	Product, portion or fill weight, quantity, preparation method and destination.	The selected component, specification, label, pack and proposed supply source.
Complete pack assembly	Every component, units per pack, nutritional targets, outer case and identification requirements.	The complete assortment, sourcing/assembly responsibilities, packaging and programme requirements.

Pack composition, nutritional targets and product suitability are agreed for the programme. A selection of components is not automatically a nutritionally complete ration.

START WITH THE COMPONENT REQUIREMENT

Review relevant food families.

Savoury components

Instant noodles, soups and stock or seasoning families for the agreed preparation method.

Explore Boni ↗

Breakfast & pantry

White oats and other relevant dry-food families, assessed against the programme specification.

Explore Budget ↗

Dessert components

Custard and dessert mixes where the preparation and ingredient requirements suit the programme.

Explore Solana ↗

These are product-family examples for discussion. The final recipe, component selection, portion and packaging follow the agreed procurement brief.

DESIGN FOR THE CONDITIONS OF USE

Preparation and storage belong in the brief.

Water, heat & utensils
Specify whether safe water, heating and preparation equipment will be available, and whether cooking or mixing is practical.
Recipients & dietary needs
Share the intended recipients, portion plan, nutritional targets, ingredient exclusions, allergens and dietary requirements.
Distribution & storage
Describe the delivery route, expected handling and storage conditions, pack durability and intended distribution method.
Shelf life on arrival
State the minimum remaining shelf life required at the delivery point, alongside arrival and distribution milestones.

FOR PROCUREMENT TEAMS

Give the proposal a clear acceptance basis.

Tender requirement	Information to provide
Scope & quantities	Component-level specification or full pack composition, units per pack, order quantities and any phased deliveries.
Delivery & milestones	Destination, required arrival window, bid closing date, inspection points and shipment basis where specified.
Labels & identification	Language, beneficiary/programme text, batch/date marking, carton marks and barcode requirements.
Testing & documents	Applicable product and site requirements, required analysis, inspection and acceptance criteria.
Commercial process	Quotation currency, validity requirement, payment/procurement conditions and the tender contact.

Prepare an RFP →Quality approach →Current certification information →

BEFORE A PROGRAMME PROPOSAL

Clarify the scope early.

Can you quote components as well as complete packs?

Both scopes can be discussed. For components, specify each product and quantity. For assembled packs, define every component, unit count, outer pack and the assembly responsibilities.

Can you meet a programme’s nutritional targets?

Include the targets and the complete intended assortment in the specification. Product suitability and the overall pack composition must be reviewed for that programme; a catalogue example is not a programme approval.

How should a formal tender be introduced?

Share a non-confidential summary, quantities, destination, key dates and the procurement contact. The team can agree a suitable channel for the full tender documents and confidential requirements.

Can documents be reviewed before supplier approval?

Request the specifications, ingredients/allergen information, validated shelf life, relevant batch analysis and current documents for the proposed production source and scope.

When can delivery dates be confirmed?

The required milestones should be stated in the brief. Feasibility and dates are reviewed against product, pack, approvals, availability, transport and clearance before a proposal is confirmed.

LET’S REVIEW THE FIT

Discuss your programme requirements.

These details help us direct your enquiry to the right discussion.

Programme scope
Individual components or a complete defined pack.
Use conditions
Preparation, recipients, storage and nutritional requirements.
Procurement
Destination, quantities, milestones and documents required.

Start with a non-confidential outline. Detailed specifications and confidential files can follow through the channel agreed with our team.

Book a call →

A CLEAR NEXT STEP

Send an outline. Build the detail together.

Introduce the component or pack requirement, quantities and delivery milestones. Include the procurement route and tender deadline where relevant.

Start this enquiry

The contact form opens with the subject of this page included. You can edit your message and enquiry type before sending.

We use your details to respond to and manage your enquiry. Privacy notice.

Food supply builtaround the programme.